Originally Posted by Unregistered

Usually the end year reviews by department, which also addresses the vendor programmes etc, are only done after end of year exams, meaning late Oct - early Nov, or like now. So if you approach them in Q3, they may not be able to respond to you yet given that things may still not be firmed up. Even budgetting is also done in Oct-Nov. So I would say the best time to approach is actually after Sep holidays. Because even though teachers will be busy with revision and then a truckload of admin, but at least you send at a time where things are more firmed up (e.g. a known budget to the Music dept on engaging a certain AMIS programme (decided during review))